MINUTES February 19, 2018

Sleepy Hollow Trail Riders Association of Directors Meeting Minutes
Sleepy Hollow State Park – Cabin
February 19, 2018

In attendance:

Marsha Putnam, President
Pat Brown, Treasurer
Chanda Donnan, Secretary
Todd Ring
Marsha Korroch
Val Lau
Lori Coffin

Absent: Rosie Johnson

Meeting called to order at 5:05 p.m. by President Marsha Putnam.

February 19, 2018 minutes were reviewed. Motion by Todd Ring to approve the minutes as presented, support by Pat Brown. Motion carried.

Officer Elections:
Motion by Val Lau to keep a slate of officers the same with the addition of Lori Coffin serving as the Vice President, support by Chanda Donnan. The motion carried unanimously.

President: Marsha Putnam
Vice President Lori Coffin
Secretary: Chanda Donnan
Treasurer: Pat Brown

Officer Reports:

President:
*Park updates:
Per a conversation with Tim, Marsha said the park is okay with SHTRA not having to increase our camping fees as we aren’t a camp ground. Motion by Pat Brown to keep camping fees at $15 per night, support by Todd Ring. Motion carried.

*While discussing updating the kiosk and estimating pricing, Tim noted the more photos used, the higher the cost. Discussion followed on which photos to include: work bee, cabins, bridge, etc. with the suggestion to date the photos.

*Signs –
1) “Slippery When Wet” signs will be printed on paper and laminated to hang on the bridges. Laminating can be done by the park.
2) “Stop, Stand, Speak” signs will not be posted, the park opined that we have enough signs.

*Requests to use the staging area will be declined unless the request is affiliated with SHTRA.

*Following discussion on whether or not to post poor trail conditions and request use of South Loop to reduce trail damage in wetter areas, it was decided that we would post on Facebook as needed.

*Marsha responded to Shiawassee Trail Riders Association request for SHTRA to name a project that potential grant monies would be used on.

Vice President:
No report

Treasurer:
Pat Brown reviewed the treasurer’s report. Motion by Chanda Donnan to approve the treasurer’s report, support by Lori Coffin. Motion carried.

Secretary:
No report

Committee Reports:

Membership:
68 current memberships

Communications:
Barb Drake offered her assistance to serve as a back up for updating the website.

Events:
No updates

Workbees:
A workbee has been scheduled for April 7 with a back-up date of April 28.

Apparel:
No updates

Unfinished Business:

Tri-Fold Pamphlet:
Todd will have ready for 2018 use. He will send the final draft to board members for review.

Eagle Scout Project:
Pat showed a draft sign-up page to be used at the sign-in kiosk and suggestions were made for improvement.

Wayne Mears Money Collection: Pat checking into who did benches previously and cost.

New Business:

A workbee has been scheduled for April 7 with a back-up date of April 28.

Motion by Val Lau to adjourn the meeting, support by Lori Coffin. Motion carried. Adjournment: 6:22 p.m.

NEXT MEETING: March 26, 2018 6:00 pm at SHSP Cabin

Recorded and submitted by Chanda Donnan