MINUTES October 11, 2016
Directors present: Rosemary Johnson, Pat Brown, Linda Kraai, Marsha Putnam and Mike Wood.
Directors absent: Barb Drake, Chanda Donnan, and Val Lau.
DNR: Tim Machowicz
President Marsha Putnam called the meeting to order at 6:43 PM.
Marsha presented the agenda which was accepted as presented.
Mike Wood presented the minutes of the August meeting. Upon a motion by Linda, as supported by Pat, the minutes were unanimously approved with corrections.
Tim provided updates on the Park’s master Plan draft The estimated draft publication date is for early to mid November. The draft public comment period will run for 30 days following publication.
Board members inquired about the park visitor survey and how a survey from could be obtained. Tim explained that the survey process involves random samples. The survey process is scheduled to complete on November 17th.
The board discusses advocacy with Tim. Advocacy opportunities were identified including:
- Public Meeting Comments
- Online Survey Comments
- Written Comments
The Board inquired about advocacy direct from Tim. Tim shared that he endeavors to treat all user groups equally, including sharing the contributions that each group makes toward improvements and maintenance.
The Board followed up on comments from the August meeting regarding gator repair. Tim shared that the gator repair had been completed. While no contribution is sought from the Association for this repair, Tim indicated he would look at the Memorandum of Understanding and Partnership Agreements to see how future gator maintenance should be addressed.
Marsha inquired about Harvest Festival celebrations within the Park. Tim reported that the first two weekends had gone well. Wagon rides using tractors operated within the campgrounds. Tim shared that he personally missed the horse drawn wagons. The Association’s fall ride is scheduled for this coming weekend.
Pat Brown presented the Treasurer’s report, which included receipts and disbursements since the last meeting.
Upon a motion by Mike, as supported by LInda, the Treasurer’s report was unanimously approved.
The Board discussed the Judged Trail Ride and recognized the donation from the Rangers 4H club. The Board agreed to address whether future competitions should be Association sponsored events versus a 4H club sponsored event.
Pat reviewed the closed work bee held today. The workbee was closed for safety reasons. A small team assembled using the Park tractor and the dump trailer to fill low spots with gravel. The team’s day long effort resulted in the filling of a number of problem spots on the East Trail Loop.
Pat reported issues with the web site PayPal options. Upon a motion by Linda, as supported by Pat, it was unanimously resolved to discontinue the use of PayPal as a payment option.
Pat reported picking up new memberships which brings the membership count to 95.
Marsha requested a motion approving the crediting of 2017 membership status for post riding season member payments. Upon a motion by Pat, as supported by Linda, it was unanimously resolved to credit 2017 membership status to memberships received after October 1st.
The Board discussed criteria for honorary memberships. The topic was tabled.
Marsha announced that the 2017 Annual Meeting will be held on February 4th.
The next board meeting was set for December 13, 2016, 6:30 at the Brown Residence. A pot luck will proceed the meeting. A work session for membership renewal form mailing wil follow.
Upon a motion by Pat Brown, as supported by Rosemary, the meeting was adjourned at 8:55 PM.
Michael A. Wood, Secretary